A Note on Footnotes

Footnotes help your readers know that you have actually researched your topic and aren't just making it up as you go. Luckily, Word makes adding a footnote fairly easy... Until you cross the exacting standards set by the evil Kate.
While this usually isn't a problem, every now and again Word will format your footnotes in a manner which any true lover of Turabian would see as a moral failure. Luckily, Word allows you to change the formatting of your footnotes in without significant discomfort.
For the purposes of this post, I'll use the Footnote Separator as an example. Be aware that Word has two different types of Footnote Separators.

Word 2007

Go to View, and select the Draft view.

Then go to References, and select Show Notes.

The footnote viewing pane will now show up at the bottom of the page showing your footnotes.

At the top of the pane, click on the Footnotes drop-down list, and select the Footnote Separator.*
You should see a line made of underscores in the box.

Format the line as needed. You may need to change the length of the line or delete some extra spaces before the line.

If your line seems to randomly change length on some of your pages, the Footnote Continuation Separator could be causing your problem.

To make the line the same on all pages, copy your line and click on the drop-down list.

Select the Footnote Continuation Separator.

Select the whole line, right click, and click Paste.
The line should now be the same on all pages. Go to the Print Layout View to check your formatting.

**If you are using Word 2003 or earlier, you will access the Footnote Pane slightly differently. **


Word 2003

Switch to normal view.

On the View menu, click Footnotes


*Note that if you do not have any text in your footnote, All Footnotes will not appear in the drop-down list, so to make it easier to get back to your notes add some placeholder text to your footnote before you navigate away from All Footnotes.

Page Numbers Part 2 - How to Insert 2 Page Numbers in a Header

If you have read the first post on page numbers, you know that in general, pagination for Turabian is easier than it seems..... until you have to put two page numbers in the same header. MS Word obviously isn't setup to do this easily - after all, why would anyone want to have two different page numbers in the same header? Only Turabian could force a person to engage in such peculiarity. Luckily, there is a way, but narrow is the way, and few there be who find it. * 
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Inserting Two Page Numbers in a Header

• Insert your main (normally formatted) page number in the proper place 
  For example, if you want your finished page numbers to look like this, [55] 1, type you brackets and insert the page number between them. 
• Right-click on the page number and click “Toggle Field Codes”
• Highlight and copy the page number field
• Place your insertion point in where you want to place your special footnote
• Press Ctrl+F9 to insert a field (a double bracket {} highlighted in gray will appear)
  ***DO NOT TYPE THE BRACKETS – you MUST insert a field, not just text***
• Click inside the brackets and paste the page number inside the brackets
• Type a minus sign (or plus sign) followed by the number the special page number needs to be offset by. *NOTE: if the page number is less than the offset, Roman numerals and letters will not be visible.
• The field code should look something like this:
  { = { PAGE } - 54 }** or {= {PAGE   \* MERGEFORMAT} - 54}**
• Right click on the field, and click “Toggle Field Codes”
• The special page number should now be offset by the number entered, and should look like this: [55] 1

Changing the Format of the Special Page Number

     If needed, you can change the special page number to Roman numerals or to letters using the steps bellow. 

• Right-click on the special page number and click “Toggle Field Codes”
  *NOTE: The page number code might appear as a number: { = 8 - 1 } Right-click on the page number and click “Toggle Field Codes” if you want to see the full code.
• Enter a \* followed by the appropriate control after the offset number
  Examples:

                     { = { PAGE } - 1 \* Arabic }  for 1

                     { = { PAGE } - 1 \* alphabetic }  for a

                     { = { PAGE } - 1 \* ALPHABETIC }  for A

                     { = { PAGE } - 1 \* roman }  for i

                     { = { PAGE } - 1 \* ROMAN }  for I

*NOTE: If you change the main page number using the "Format Page Numbers" dialog box, your page numbers will not work. To change the format of the main page number, use the following steps. 

• Right-click on the special page number and click “Toggle Field Codes” 
• Select the word following the \* and insert the appropriate control.
  Example:

                     { PAGE \* roman }  for i

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These steps should help you get a little bit further on your way to mastering pagination. Remember, you do not have to be at the mercy of the slings and arrows of outrageous fortune, but you can take arms against the sea of troubles that Turabian tries to drown you in, and through good formatting, end them.***

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* Matthew 7:13-14

** The number 54 is used as an example. Please enter the number you need for your offset.

*** Hamlet Act 3, scene 1, 65-67

If you have any comments or encounter any issues with these instructions, please feel free to contact me. 

Page Numbers

Correctly formatting page numbers for Turabian in Word can drive you crazy - unless you know the tricks. Let’s take the first few pages of a paper as an example. The first page is the title page followed by a blank page, the Contents page, and the first page of the text of the paper and then the rest of the body of the paper. The title page an the blank page do not have page numbers but still count as pages i and ii, making the Contents page iii and the first page of the text page 1.

This is easier than it sounds. Follow these steps:

1. Insert a section break on the blank page and another one after the table of contents.

2. Place your insertion point in the footer on the Contents page. You will probably see the words “Same as Previous” above the footer box. If so, unclick the “Same as Previous” button on the Header/Footer toolbar. Do this for the header and footer on the first and second page as well, and then go back to the footer on the Contents page for the next step.

3. Click the “Insert Page Number” button, and click the “Format Page Number” button. A menu will pop up allowing you to pick the number format, and chose weather to continue numbering from previous section or to start the numbering at a specific number.

4. Set the number format for the Contents page to “i, ii, iii, …” and the “Start at” number to iii. Click “OK.”

The Contents page should now be numbered iii. To number the first page of the body of the paper, go to the footer on the first page of text, and follow step 3 to set the number format to “1, 2, 3, …” and the “Start at” number to 1. Click “OK.” To number the second page of text, click in its header and follow the above steps, but chose to continue numbering from previous section.
These steps should get you started, but you may need to tweak the numbering now and again to get it just right. I hope these steps help!